Services and Activities Contingency Funding Request

ASGHC Contingency Supplemental Funds are available only to currently funded Services and Activities (S&A) fee programs. Funds are intended to be used for program expenses such as equipment, guest presenters, or travel.

Limitations

Contingency Funds may not be used for:

Expenses that should typically be included in the annual budget request process.
Permanent staff salaries, stipends, or to cover avoidable over-expenditures.
Expenses that should be covered by instructional or departmental budgets.
Requests exceeding 100% of the total Contingency Fund amount allocated during the annual budget process.

Once a request is approved by the Executive Board, no additional funds will be approved or allocated toward the same request in the same academic year.

Approval Prior to Submission

Before submitting this form:

Student Clubs must obtain approval from their Club Advisor.
College Departments or Offices must obtain approval from their appropriate Vice President.

Requests submitted without the required approval will not be accepted for review.

Club Advisor or Vice President Name(Required)

First Last

Club Advisor or Vice President Email Address(Required)

Enter Email Re-type Email

Program or Department Name(Required)

Primary Contact Name(Required)

First Last

Primary Contact Email Address(Required)

Primary Contact Phone(Required)

Amount Requested

This may not exceed 100% of the Contingency Fund allocation for the year.

Brief Description of the Request(Required)

Purpose / Justification(Required)

Include how the request aligns with your program's purpose and GHC's mission and values.

Number of Students Served or Impacted(Required)

Other Funding Sources Explored(Required)

Timeline

Contingency Fund requests must be submitted no later than two (2) weeks prior to any payment being due or more than 90 days prior to an event.

Please note that submitting within the required timeline does not guarantee a rushed process.

Review of Request

The Contingency Supplemental Fund request will be reviewed by the Executive Board. The Executive Board is the final approving body for Contingency Supplemental Fund requests.

The Executive Board has the right to approve all or some portion of the Contingency Fund request, as well as deny the request. The decision will be based upon, but not limited to:

Whether or not Contingency Funds have been requested and approved for a similar request in the same academic year.
Whether or not Contingency Funds are an appropriate funding source.
The number of students the request will benefit.
The benefits to the program and College, based on the College’s mission and values, as well as your organizations purpose.
Whether the funds are available elsewhere for this request.

The Executive Board has the right to deny the request.

It is required that a representative of the program submitting the Contingency Supplemental Fund request attend the meeting of the Executive Board when the request is being considered. You will be contacted by the Executive Officer of Budget and Finance to schedule a time at a regularly scheduled meeting of the council. Please be prepared to answer questions and give details about the request and include contact information.

The Executive Board requires at least two (2) weeks to review the request.
Completion of paperwork, acquisition of signatures, and processing requires at least 10 working days.
A representative of the requesting program must attend the Executive Board meeting when the request is considered. You will be contacted by the Executive Officer of Budget and Finance to schedule this time.

Use of Funds

All expenditures must follow the approved proposal. Funds cannot be redirected for other uses.

Unused funds will revert back to the contingency account once all expenditures have been completed.